It is the Doctor’s responsibility to ensure they have submitted the following evidence in accordance with the deadline specified in their ARCP notification email:
Enhanced Form R Parts A and B – all Form R’s are to be completed via the Trainee Information Self Service Portal. Please read through the email and guidance that you are sent by your ARCP Notification ahead of your ARCP.
Once the resident doctor has completed their Form R they must follow the instructions in their ARCP notification email carefully to ensure their Form R is made available to the ARCP panel. If a completed Form R is not available for the panel to review this will result in an outcome 5 and the resident doctor will be contacted by the Postgraduate Dean. If a doctor fails to submit their Form R within the deadline given, they will receive an outcome 2, 3 or 4 as appropriate (according to training progression). See the COPMeD guidance for incomplete Form R’s.
An Educational Supervisor’s Report – This should include every day of the posts a resident doctor has held since their last report was submitted. This may mean that they require more than 1 report. It is always the resident doctors responsibly to inform their Educational Supervisor of their ARCP date (giving them as much notice as possible) to complete the Educational Supervisors Report. Not having an up to date Educational Supervisors Report will result in an outcome 5.
Up to date evidence of a the resident doctors training’s activities since their last review – e.g. WPBAs, reflections, audit, logbook, certificates, curriculum sign-off, etc.
Reflection on Work Outside of Training Form (Word Doc) – If applicable. Only for work that a doctor has undertaken outside of training, not additional locum shifts in their current Trust under their training specialty. Resident doctors should contact their Training Programme Director (TPD) for further information. The doctor needs to then upload the clearly named document to their Personal Library or to the relevant section of their ePortfolio along with their Form R.
Reflective practice for any significant events in which a resident doctor has been involved – if applicable. Resident doctors should remember that in respect of significant events, complaints or compliments, patient identifiable information must not be included. See the COPMeD guidance for Reflective Practice.
Keep in mind: It is the resident doctor’s responsibility to ensure that all necessary documents are submitted by the deadline set. If the evidence is not submitted by the deadline, it is possible that the resident doctor will receive an unsatisfactory ARCP outcome, which may delay their progress to the next year of training and lead to deferment of their Certificate of Completion of Training (CCT).
Where a resident doctor has been involved in any significant events which have gone through a formal process they should inform NHSE Education Wessex/ their Responsible Officer. This information will not necessarily impact the view taken on the doctor’s entire evidence for revalidation. Concerns should be discussed directly with the Educational Supervisor or College Tutor.
Academic Training and Doctors on OOPR: Resident doctors preparing for an academic ARCP and doctors Out of Programme should access information and relevant documents required to submit for their ARCP in the Academic section of this website.
ARCP Changes implemented on 1st February 2024: For changes in relation to the ARCP review period, Form R’s and when an Outcome 5 is awarded, please refer our key ARCP changes implemented across panels guidance document.