South East Study Leave – Accent Leave Manager

Accent Leave Manager (ALM) – in the South East

All Thames Valley and Wessex trusts have adopted the Accent Leave Manager (ALM) system to enable resident doctors to submit their study leave applications. So ALM can be used by:

  • Thames Valley & Wessex Resident Doctors, including Foundation Doctors, and GP Registrars working in an Integrated Training Post
  • Thames Valley & Wessex Dental Trainees & Public Health Registrars

However, ALM cannot be used by:

  • KSS Resident Doctors, Dental Trainees or Public Health Registrars
  • Thames Valley and Wessex GP Registrars working in a GP Practice placement

Access to ALM 

Users will require a login and password for Accent Leave Manager (ALM), and only doctors in Thames Valley and Wessex programmes will be given access: 

  • Everyone in a NHSE training programme has an ALM account (8 weeks before their programme starts).
  • The email address required to access ALM is the same as the email address used to access TIS Self-Service (TSS).
  • The passwords for TSS and ALM are held separately, and can be different, but the Reset Password link on the ALM login screen can be used if the ALM password is not known.
  • Please refer to this guide for assistance to activate your ALM account.

Approvals within ALM 

(1) Apply 6 weeks in advance where possible. The system will not allow retrospective dates. Missing approvals result in rejected applications.

(2) ES approval (PDF of an email or a screenshot) MUST be uploaded with all applications.

(3) Evidence of TPD approval must also be uploaded where required (mainly Aspirational or International activities).

(4) Once you have submitted a study leave application on ALM, the ALM system will automatically send the application to the appropriate person to approve study leave for your post, followed by the Trust Study Leave team, who will complete the initial approvals.

(5)  The ALM system will also automatically send the application to NHSE, if the activity is International. If an International or Aspirational activity is approved by NHSE, you will be issued with a unique Approval code.

A flow diagram showing the full application process in Thames Valley is available here.

Once you have submitted a study leave application on ALM, your colleagues in your Trust will complete the necessary approvals for your request in the Accent Leave Manager (ALM) system, and it is your Trust’s Study Leave Administrators who will approve or decline your request in the ALM at any point. Please contact them if you have any queries regarding the progression of your application once it is within the ALM system, as the NHSE Wessex Study Leave team does not have access to your applications on ALM.

A flow diagram showing the full application process in Wessex is available here.

Other ALM Issues